ISTAFFROTA A modern solution for Care Recruitment & Nursing agencies

If you are running a nursing agency
ISTAFFROTA is the easiest software you need to run your agency with End2End functionality, enhanced by our recruitment add-on
The following is a preview of what you will get to manage your business.

CLIENT DATABASE

Client database with the ability to maintain individual rates per client as well as rate for week-end & public holidays. Analytics of performance by client. There is not limit to the number of clients you can add, and you can switch from active to inactive when required

Candidate database with Availability management

Staff availability informed by staff from the mobile app or their own platform
Create and manage your candidates or manager their availability, have them fill the default application form before you make them active, book them and send them to work.

Employee database with full compliance & automated reminders when compliance is due.

Compliance is key in the care sector, this is an end 2 end compliance process, preloaded with all generic and specific requirements. You can also have staff upload their certificates once ready. The system will prompt you upon renewal.

Training matrix to audit status of your staff training in one click

Control reports such as the training matrix enable you to check compliance from a single view

Digital reference requested by manager of or staff.

Digital reference request is available for staff or manager to use. Just send a request by email and a secured link will be sent to the referee, to complete the online form.

Staff profile can be emailed to potential client

Nursing homes will always ask you for staff profiles before accepting new staff. You can do this here with just a couple of clicks.

Independent Reviews that can be emailed to clients for an independent ratings

Get independent staff ratings from the service users or care home. This will help you tailor the training staff training requirments

Easy shift management

Excel like table for admin to view all work with relevant status
We offer a very flexible and intelligent shift management system with configuration at many levels, and with the possibility to apply controlled changes throughout the entire process

Create shifts from system or app

Simple to create shifts that can handle multiple rate types. Assign staff directly or publish to your user community
Creating and assigning staff utilises machine learning to inform you of the latest positioning of staff and their proximity to the client’s location.

And when the shift is published, candidates can pick the relevant shift

Publish staff to your candidate hub, in case you do not know who to assign. Who ever picks it first will be book without delay and can go to work straight away

When they got to work, staff can clock in an out

Staff can clock in when they start and clock out at the end of their shift.

And after clocking out they can obtain a digital signature from the supervisor / manager

And when they are done they can request a signature on the app directly, before leaving the work location. This process will completely do away with your paper timesheet.

Fulling integrated back end enabling you to approve shifts once or more a week for work done in the previous week.

You can approve all your work at the beginning of the following week or work and progress all shifts to either payment or invoice processing

Automated timesheets generate once shifts are approved

Automated timesheets are generated on approval with the signature when signed

Generated invoices you can send by email to individual homes or head office

And you can invoice clients at that point. The invoice content changes based on preferences.

Complete digital signature backed by clock in report

If you so require, all invoices are email directly to the client, evidencing the signature that has been provided by their supervisor at the place of work

Automated calculation of payroll and self-billing

From there on, you can generate staff gross payments.

Multiple reports that can be sent to clients

Your financials – multiple analytical & roster reports available

A variety of management and financial reports are available to assess the performance of the business, or to show clients their booked hours.