Cloud based home care software for domiciliary care agencies

iStaffrota is the ALL-IN-ONE Cloud based homecare management software solution to manage your care agency in one single place with integrated modules that update in real-time, while promoting regulatory compliance.

iStaffRota benefits all participants

For the Agency managers

Set shifts and automate the rostering process Manage care plans, timesheets, invoicing, and payroll payments. Free manager training, Free software updates Data protection, compliance and security at the highest standards

For the worker

Simple and logical app to clock in / out. Get work plans and rosters in realtime. In moment notification of available shifts. Go paperless with automated timesheets.

For the Client, Family or Next of kin

See who is coming to visit in real time. View reports of visits instantly. Provide feed back of visits. View your diaries in multiple formats

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Why choose iStaffRota

Scheduling and Roster Management

Easily create shifts based on agreed care plan, Allocate staff based on availability, Save time and money

Time Off & Availability

The system automatically works out the approved time-off when planning shifts, and shows a visual marker against staff names

Cloud Based and Secured

Use anywhere - high level of encryption through secured servers (https://) at 256 bits encryption - regular security updates

Client Portal

Client or family member get access via a dedicated portal to view schedules of workers reports

Shift monitoring

Realtime alert service including no shows, to help managers monitor services rendered at every level

App and worker's portal

Staff get notifications of their schedule via a dedicated app or portal. They can use it to clock in / out.

Compliance & Risk assessment

Monitor all compliance steps including training requirements, with automated reminders on due dates.

Mileage computation

The system computes mileage based on location technology, saving managers another worry.

Free 14-day trial

Get a preview of care management and rostering functionality, get access to the APPs as well.

Complete care management

Manage all your care provision within a single software solution, from assessments to visit notes.

Incident reporting

Staff can report incidents from the mobile app and the manager gets informed instantly.

Intelligent Rota Management

Quick entry based on preset data to enable you to complete your planning process in record times.

Speech-To-Text

Speech-2-Text is available to record visit notes quicker to let staff focus on providing care.

In-Touch comms

Send urgent and free push messages to your staff directly from the App, Save on SMS costs.

Weekly Planner

Execute the care plan with a weekly list of tasks to be carried out by care givers.

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3 simple steps to get started

We had many clients that have used several solutions before joining us. Why not join us for your own trial, we will help you move swiftly. There are 3 simple steps to get started with iStaffRota.

Sign-up

When signed up, you get instant access, following a 20-minute demo with us. We will be there for you during the switch over period

We train you

Once signed-up, you can relax and rely on our dedicated training team, for online training at the start of your trial period. Face to face training is available after your trial period

Go live

You are now ready to launch your business into the tech world. Enjoy the benefits of a secured and fast cloud based system

Our Promise

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1. Better Solution

Our home care management software solution gives your all the tools to run your homecare agency

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2. Better Value

Cost effective home care software that reduces your admin time and cost

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3. Better Productivity

Increase your businesses productivity through better methods and technology

HomeCare Features

Any home care software solutions needs to have a dynamic approach to the management of staff and service user profiles . With so much information to store against these people it is important that a solutions has
  • Dynamic fields that cover all the basic information
  • Document management for storing of all important documents safely
  • Personalisation between staff and service users coving personality rating, minimum skills sets, and many other variables that need to be accounted for
Scheduling feature is a critical aspect of our care management platform, designed to help you effectively schedule shifts, manage staff, and ensure the delivery of high-quality care services. With intuitive tools to assign tasks and shifts, you'll be able to save time and increase productivity. Scheduling features also including easily viewing the availability of staff, making it simple to assign shifts and ensuring the best order of visits and reducing travel time. Real-time updates that ensure everyone is on the same page and that there are no scheduling conflicts are key to running an efficient agency
Visit Confirmation Technology is a critical aspect of the domiciliary care sector, as it helps to ensure that care services are delivered as planned. This technology allows care providers to confirm visits with their clients, ensuring that the correct staff member arrives at the right time, every time. With real-time confirmation, care providers can reduce the risk of missed visits, improve communication with clients, and increase the overall quality of care services. This technology is easy to use and can be accessed from a variety of devices, making it accessible and convenient for both care providers and clients. The visit confirmation technology provides peace of mind for both care providers and clients, as it helps to ensure that care services are delivered as planned and that clients receive the care they need, when they need it. Implement this technology today and see the positive impact it can have on your domiciliary care services!
eMAR (Electronic Medication Administration Record) Technology is a critical aspect of the domiciliary care sector, as it helps to ensure that medication is administered safely and accurately. This technology replaces traditional paper-based methods and provides a secure, centralized platform for recording and tracking medication administration. With eMAR, care providers can easily access accurate and up-to-date information on their clients' medications, reducing the risk of medication errors. This technology also provides real-time updates on medication administration, making it easier to monitor and manage medication schedules. The use of eMAR technology helps to improve the quality of care, increase efficiency, and reduce the risk of medication-related incidents. Implement this technology today and see the positive impact it can have on your domiciliary care services!
The Care Quality Commission (CQC) 5 standards and Key Lines of Enquiry (KLOE) are critical components of the domiciliary care sector, as they help to ensure that care services are delivered to a high standard. These standards and KLOEs are used by the CQC to evaluate the quality of care services, and care providers must comply with them in order to meet regulatory requirements.

Domiciliary care software that integrates with these standards and KLOEs can help care providers to deliver high-quality care services and stay compliant with regulations. The software can provide real-time updates on care delivery, making it easier to track performance against the CQC 5 standards and KLOEs. This technology can also help to improve the quality of care by providing care providers with the tools they need to manage their services effectively and efficiently.

By implementing domiciliary care software that integrates with the CQC 5 standards and KLOEs, care providers can improve the quality of their services, stay compliant with regulations, and deliver high-quality care to their clients. Get started today and see the positive impact it can have on your domiciliary care services!
Invoicing is a critical aspect of domiciliary care services, as it helps to manage financial transactions and ensure that care providers are paid accurately and on time. The invoicing process in domiciliary care can be complex, as it involves multiple billing scenarios and bill payers, such as local authorities, private clients, and insurance providers.

Domiciliary care software with robust invoicing features can help care providers to manage this complexity and streamline the invoicing process. The software can provide real-time updates on billing and payments, allowing care providers to keep track of financial transactions and manage their cash flow effectively. The software can also handle multiple billing scenarios, including invoicing for different services and tracking payments from multiple bill payers.

By implementing domiciliary care software with invoicing features, care providers can improve their financial management, streamline the invoicing process, and ensure that they are paid accurately and on time. Get started today and see the positive impact it can have on your domiciliary care services!
Staff pay is a critical aspect of domiciliary care services, as it affects the financial stability and success of the organization. The calculation of staff pay can be complex, as it involves factors such as travel time, mileage, and holiday entitlement.

Domiciliary care software with robust staff pay features can help care providers to manage this complexity and ensure that staff are paid accurately and on time. The software can calculate pay based on travel time, mileage, and other factors, taking into account the unique needs of each care provider. It can also track holiday entitlement and help care providers to manage leave requests and approvals.

By implementing domiciliary care software with staff pay features, care providers can improve their financial management, streamline the payroll process, and ensure that staff are paid accurately and on time. This can help to improve staff morale and reduce the risk of turnover, allowing care providers to deliver high-quality care services to their clients. Get started today and see the positive impact it can have on your domiciliary care services!
Business Intelligence (BI) Reporting is a critical aspect of the domiciliary care sector, as it provides care providers with valuable insights into the performance of their services. BI reporting helps care providers to make informed decisions, improve their operations, and drive growth.

Domiciliary care software with robust BI reporting features can provide care providers with real-time data and insights into the performance of their services. The software can help care providers to monitor key metrics, such as service utilization, staff productivity, and client satisfaction. It can also provide graphical representations of data, making it easier to understand and interpret results.

By implementing domiciliary care software with BI reporting features, care providers can improve their decision-making, identify areas for improvement, and drive growth. The software can also help care providers to monitor their performance against industry benchmarks, providing valuable insights into the competitive landscape. Get started today and see the positive impact it can have on your domiciliary care services!
An operations dashboard is a critical component of domiciliary care software, as it provides care providers with real-time insights into the performance of their services. The operations dashboard serves as a centralized hub for all operations-related information, making it easier for care providers to monitor and manage their services.

Domiciliary care software with a robust operations dashboard can help care providers to stay on top of their operations, even when dealing with a large volume of data. The dashboard provides real-time updates on key metrics, such as service utilization, staff productivity, and client satisfaction, allowing care providers to make informed decisions and respond to changes in real-time.

By implementing domiciliary care software with an operations dashboard, care providers can improve their operational efficiency, streamline their processes, and provide high-quality care services to their clients. Get started today and see the positive impact it can have on your domiciliary care services!
Selecting software for a domiciliary care business is a critical decision, as it can have a major impact on the efficiency and success of the organization. When choosing software, it is important to consider factors such as ease of use, training, and implementation, as they can help to ensure a smooth transition to the new system.

Ease of use is crucial, as it can directly impact the productivity and efficiency of care providers. Software that is user-friendly and intuitive can help to reduce the learning curve and increase adoption rates, while software that is difficult to use can lead to frustration and decreased productivity.

Training is also an important factor, as it can help care providers to get the most out of the software and perform their jobs more effectively. High-quality training programs can help care providers to develop the skills they need to use the software effectively, while poor training can lead to decreased adoption and reduced productivity.

Finally, implementation is a critical component of software selection, as it can determine the success of the transition to the new system. A well-planned implementation can help to ensure a smooth transition, minimize disruptions, and increase adoption rates, while poor implementation can lead to delays, increased costs, and decreased adoption.

In summary, when selecting software for a domiciliary care business, it is important to consider factors such as ease of use, training, and implementation, as they can have a major impact on the efficiency and success of the organization.

Frequently Asked Questions

Domiciliary care is the provision of in-home care services to individuals who are unable to fully care for themselves due to old age, illness, disability, or other reasons. This type of care typically involves personal care, such as assistance with bathing, dressing, and grooming, as well as household tasks, such as cooking, cleaning, and shopping. The goal of domiciliary care is to allow individuals to maintain their independence and live in their own homes for as long as possible, rather than having to move into a care home.
Home care software helps agencies to automate their operational effectiveness though easier administration as well as real-time visit contrition essential for lone worker safety and ensuring the very best outcomes for the service users
  • Scheduling and Rostering: Software can help with scheduling and rostering care workers, ensuring that they are dispatched to the right clients at the right
  • Client Management: Software can help the agency manage client information, including their medical history, care plans, and schedules. This information can be easily accessed and updated by authorized staff members, which can improve the quality of care provided.
  • Time and Attendance Tracking: Software can help the agency track care workers' time and attendance, ensuring that they are paid accurately and that clients are receiving the appropriate level of care.
  • Invoicing and Billing: Software can automate invoicing and billing processes, reducing the amount of manual work required and minimizing the risk of errors.
No. The benefits of home care software today is in all most all solutions are now packaged as a software as a service SAAS model meaning that you can pay a regular monthly amount instead of huge upfront costs. Further benefits from a cloud based solution is that you outsource the hosting and all other deployment related costs resources giving you peace of mind
As part of our analysis process we will help breakdown all the offering that you receive and product a weighted cost-benefit analysis covering all aspects of a given solution allowing you to make an informed decision on the very solution giving you the very best value for money.
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We will demo key functionality of istaffrota and answer all your questions. This demo is free of charge with no strings attached. Simply register now and we will be in touch

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What to expect with iStaffRota

  • Free 1-2-1 training for the manager
  • unlimited users and clients
  • Free support online or by phone
  • 14-day no obligation access
  • No credit cards required


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