Invoicing
Invoice week used to take a day. Now it takes an hour.
iStaffRota turns verified visits directly into invoices — for local authority, NHS and private clients, at their individual rates — with one bulk run at the end of each billing period.
See it in action
Invoicing in iStaffRota
Invoicing features
Automated billing from visit to payment.
Automatic invoice generation
When visits are verified, they're automatically queued for billing. At the end of each billing period, run the invoice batch in one click — invoices are built from GPS-confirmed visit times, not from memory or spreadsheets.
Multi-rate billing
Set different rates for each commissioner type — local authority, NHS, ICB, private self-funder, direct payment. Different rates for weekday, weekend, bank holiday and overnight. iStaffRota applies the right rate automatically.
Client-level billing rules
Some commissioners bill by the minute. Some bill in 15-minute blocks. Some round up; some round down. Set the rule once per client and iStaffRota calculates correctly every time.
PDF and CSV export
Export invoices as branded PDFs for posting or emailing to clients, or as CSV data files for uploading to your finance system. Remittance advice records are stored automatically.
Xero and Sage integration
Push invoices directly to Xero or Sage with a single click. No re-keying. No reconciliation headaches. Your finance team sees invoices the moment they're generated.
Revenue forecasting
Scheduled care packages generate automatic revenue forecasts — so you know next month's expected income before the billing period opens. Useful for cashflow planning and capacity decisions.
From a care manager
"Invoice week used to take me a full day — cross-referencing timesheets, checking the rota, manually calculating the hours. Now I run the batch, check for any exceptions and it's done. It genuinely takes me about an hour now."
Works with
Invoicing connects to the whole platform.
See it live
Watch a full invoice run in 10 minutes.
We'll demo the billing setup, run through a multi-payer invoice batch and show you how Xero integration works — start to finish.