For care managers
Run your agency without the admin.
iStaffRota gives you one place for rotas, eMAR, CQC compliance, invoicing and payroll, so you spend your time managing care, not spreadsheets.
- 14-day free trial
- No setup fees
- Free 1-2-1 training
Sound familiar?
The admin problems care managers tell us about most.
"I spend all Monday on invoicing."
Manually matching visit records to billing rates, checking splits between local authority and private pay, then chasing missing data. Every week.
"CQC inspections catch us off guard."
Evidence is scattered across paper files, email threads and different systems. Pulling together a coherent audit trail takes days, time no manager has.
"I find out about missed visits too late."
A carer doesn't show up. The client's family calls before you do. You're firefighting instead of managing: because the information wasn't real-time.
How iStaffRota helps
One platform for everything you manage.
Every module is connected: so the data you enter once drives your rota, your invoicing, your payroll and your compliance reporting automatically.
Rotas built in minutes, not hours
Drag-and-drop scheduling with auto-allocation by carer skills, availability and proximity. Conflict detection flags problems before they become incidents.
Invoicing in one hour, not one week
Confirmed visits flow automatically into multi-payer invoicing. Generate invoices for local authority and private clients simultaneously, with the correct rates applied.
CQC compliance always inspection-ready
Audit trails aligned to CQC's key questions, training tracking and evidence packs are generated automatically. No scrambling before an inspection: everything is already there.
Missed visits flagged in seconds
Real-time GPS clock-in from the carer app means you see no-shows the moment they happen, before the client or family calls you.
A care manager's experience
"I can set up a hundred shifts in advance and the software tracks bookings, no-shows and cancellations. The process to invoice clients and pay employees takes me one hour instead of one week."
Also built for
Every role in your agency.
Day-to-day management
Fewer hand-offs between rota, medication and evidence.
Care managers lose hours when scheduling lives in one place, medication charts in another, and training expiries in a spreadsheet. iStaffRota connects rotas, eMAR, visit notes via the carer app, incident reporting, and compliance/training records so the data you already capture during the day becomes the evidence you need later.
Missed-visit and missed-dose alerts surface while you can still act. Confirmed visits feed invoicing where you use it. On Professional plans and above, the family and client portal reduces the “has anyone been yet?” phone traffic that eats a manager’s afternoon.
Agencies running both domiciliary and supported living packages can keep one workforce view and one medication audit trail rather than maintaining parallel admin habits. Start from £99/month on published pricing, with a 14-day free trial and no setup fees.
Keep training expiry alerts and incident logs in the same weekly review as your rota health checks. Small, regular evidence habits beat pre-inspection panic, and they use the records carers already create on the app.
Try iStaffRota
See it working with your agency's workflows.
20 minutes, no pressure, tailored to how you actually run shifts. We'll show you the features that matter most to a care manager, and answer pricing questions honestly.