For agency owners
Care agency software to see (and control) the whole business.
iStaffRota gives you real-time visibility of utilisation, revenue, compliance and staff performance, so you can make faster decisions and build a more profitable agency.
Owner challenges
What keeps owners up at night.
"I can't see how profitable we actually are."
Hours are logged in one place, billing is in another, payroll is in a spreadsheet. By the time you reconcile them, last month is gone.
"A CQC inspection could expose gaps."
You're growing fast but compliance processes haven't kept up. You know the audit trail isn't as solid as it needs to be.
"I can't trust the numbers my managers give me."
Data lives in different systems and everyone's working from their own version. Decision-making slows to a crawl.
How iStaffRota helps owners
One source of truth. Across the whole business.
Real-time profitability dashboards
Carer utilisation, revenue per client, cost per visit and margin, all live. See which client types are most profitable and where capacity is being wasted.
CQC compliance always current
Full audit trail, evidence aligned to CQC's key questions, training records and incident logs, maintained automatically as your team works. No pre-inspection panic.
Revenue forecasting from the rota
Scheduled care packages generate automatic revenue forecasts, so you know next month's income before the invoices are sent.
Scale without adding headcount
Automation handles rota building, invoice generation, and payroll calculation, meaning your admin team can handle more clients without growing proportionally.
An agency owner's experience
"The system is easy to use, very affordable, and families have access to real-time visit notes and medication reports. A truly bespoke system that serves our purpose, with quick responses from the team whenever we have queries."
Operations that scale
One stack for scheduling, medication and compliance evidence.
Owners do not need five tools to answer three questions: are visits covered, was medication recorded, and can we show CQC-ready records without a week of scramble? iStaffRota keeps scheduling, eMAR, visit verification, compliance and training records, invoicing and payroll on one platform, with the carer app keeping the field team aligned when the rota changes.
If your agency works across domiciliary care and supported living, the same operational spine still applies: published rotas, medication outcomes on the app, visit evidence, and a family/client portal on Professional plans and above. Transparent pricing starts from £99/month: so you can model cost against headcount before you commit.
Use the dashboards to watch utilisation and margin; use the audit trail to answer inspection and commissioner questions with timestamped records rather than reconstructed spreadsheets. That is how owners regain control without inventing a second admin stack every time the service mix changes.
Also built for
Every role in your agency.
See it for yourself
Book a demo built around your business.
We'll show you the dashboards, compliance reporting and financial tools that matter most to agency owners, and answer questions about ROI honestly.