For care coordinators
Less firefighting. More coordinating.
iStaffRota gives coordinators a single real-time view of all shifts, carers, clients and gaps, so you can fill cover faster, spot problems earlier, and stop spending your day on the phone.
Built for coordinators
Everything in one view.
Real-time rota overview
See all shifts across all clients and carers at once, day, week or month view. Gaps and conflicts are highlighted automatically so you see problems before they become incidents.
Smart cover finding
When a carer cancels, iStaffRota shows you available carers with the right skills and proximity, so you can fill the gap in minutes, not hours of phone calls.
Carer availability management
Holiday requests, unavailability and working hour preferences are stored against each carer, so you're never scheduling someone who can't attend.
Push notifications to carers
Rota changes go out as push notifications to the carer's app the moment you make them. No phone calls, no WhatsApp messages, no "I didn't know about the change."
Missed visit alerts
Late or missing clock-ins surface as real-time alerts on your coordinator dashboard, so you can act before the client is left without care.
Continuity of care tracking
See which carers visit which clients most frequently and prioritise continuity, better for clients and better for carer relationships.
Coordinator workflow
Fill gaps, protect continuity, keep the app in sync.
Coordination breaks when availability is stale and carers hear about changes last. iStaffRota’s scheduling tools keep skills, leave and unavailability against each carer, highlight gaps and conflicts, and push rota updates to the carer app as soon as you publish them.
Pair that with visit verification so late or missing clock-ins show on your dashboard, and with eMAR missed-dose alerts when medication windows slip. Continuity tracking helps you prefer familiar faces for people who need them, without rebuilding the week from scratch every Monday.
If your runs mix domiciliary visits and supported living support, keep one availability list and one cover process. Soft-link habit: publish early, filter by skills first, confirm in the app second. Transparent plans from £99/month.
When medication windows matter as much as clock-ins, treat eMAR alerts as part of the same morning dashboard habit, not a separate end-of-day chase. That keeps Safe evidence building while you still have time to redeploy cover.
Also built for
Every role in your agency.
Try iStaffRota
See how coordinators use iStaffRota every day.
20-minute demo, tailored to how your coordination team works. We'll focus on scheduling, cover management and real-time visit monitoring.