Payroll
Stop calculating pay from spreadsheets.
iStaffRota calculates every carer's pay directly from GPS-verified visit times — including enhanced rates, mileage and holiday pay — and exports a clean payroll file to your provider at the end of each pay period.
See it in action
Running payroll
Payroll features
Accurate pay, every time — without the manual work.
Automatic pay calculation
GPS clock-in and clock-out times feed directly into pay calculations. No timesheets, no manual entry. Pay is calculated from what actually happened — not what was scheduled.
Enhanced rate rules
Set different rates for weekdays, evenings, weekends, bank holidays and sleep-ins — per carer or per contract type. iStaffRota applies the right rate automatically based on when the visit occurred.
Mileage tracking and reimbursement
Carers log mileage between client visits in the app. iStaffRota calculates reimbursement at your configured rate and includes it in the payroll export — no separate expense claims process.
Holiday pay accrual
Holiday entitlement accrues automatically based on hours worked — including irregular hours under the rolled-up holiday pay rules for variable-hours workers. Compliant with current UK employment law.
Payroll export to any provider
Export payroll data to SAGE, Xero, BrightPay, Moorepay or any system that accepts CSV input. The format is configurable — you don't need to change your existing payroll provider.
Payslip generation
Generate and distribute payslips directly from iStaffRota — carers can view their payslip in the app the moment it's published. No printing, no emailing PDFs manually.
Works with
Payroll starts with visits and ends with accounts.
See it live
Watch a payroll run in the demo.
We'll show you how rates are configured, run a sample payroll period and export to your payroll provider format — in 15 minutes.